EDUCATIONAL VISION SERVICES
Image of BrailleWriters and BookPorts on a classroom desk

Before submitting your Assistive Technology Referral, please review the following

  1. If you need computer access for your student in the school, this can be provided programmatically. Please contact your turnkey trainer to request installation of access software and training.

  2. If your student needs computer access at home, you need to request Assistive Technology Evaluation Referral.

  3. An Assistive Technology Evaluation Referral is also required when requesting other equipment besides computer access, such as a CCTV or a notetaker.

  4. Make sure to that all supporting documents (Eye Reports, Functional Vision Assessments, etc.) are obtained and they should be separately faxed into SESIS as "Documents Related to IEP" per EVS instructions. Once you have confirmed the supporting documents have shown up in SESIS, don't forget to finalize that "Documents Related to IEP." NOTE: If you have already faxed in an eye report or FVA for the student during the current school year, you do not need to re-fax it into SESIS.

    If you have any questions about completeing the referral form, please email your turnkey trainer.

Procedure to Request EVS Assistive Technology Evaluation With SESIS
(Updated September 2013)

Prior to starting the SESIS process, the EVS teacher should download the EVS Assistive Technology Referral Form from the EVS website and complete it, making sure to have all service providers fill out their sections. Also make sure the student has a current Functional Vision Assessment and Eye Report.

EVS Technology Evaluation
Procedures and Responsibilities
(Revised September, 2013)

Instructions for referring a student for a Vision Assisitve Technology Evaluation have been updated to fall in line with District 75 procedures. You can download a copy of the instructions from this link:

Vision Assistive Technology Initial Evaluation REFERRAL PROCEDURE

It is still necessary to fill out the EVS Assistive Technology Evaluation Referral form in addition to the referral document in SESIS. The form has been updated to reduce duplicate information that is already available in SESIS. It has also been converted to an MS Word file that can be filled out on the computer rather than by hand. Remember to fax the referral form in as an attachment to the SESIS Assistive Technology Evaluation Referral (D75) document. You can download the referral form here:

District 75 Vision Assistive Technology Evaluation Referral

For questions, email David Cohen dcohen2@schools.nyc.gov

NOTE: Referrals submitted after May 1 will likely be rejected and will need to be resubmitted the following school year.

Guidelines for preparing for the Assistive Technology Evaluation

  1. As the vision teacher you are an important member of the team during the evaluation process. Plan to organize your schedule so you can participate in the evaluation process.

  2. Promptly notify David Cohen - (917) 256-4238, the assigned evaluator(s) and other appropriate staff members if the student is absent or is expected to be absent on the day of the evaluation.

  3. Make sure that staff that will be asked for input will be in attendance on the day of the evaluation. Absence of key people on the day of the evaluation can result in extended delays in preparing the final report and ordering equipment if appropriate.

  4. Make sure the parent is notified that the evaluation has been requested and invite the parent to participate once the evaluation is scheduled.

  5. Designate a location for the evaluation that provides adequate computer access. (If a password is required to log in, arrange for the presence of an authorized staff member to perform this task.)

  6. Make sure all tools regularly used by the student are available: i.e. Braillewriter, large printbooks, magnifiers, etc.

  7. Student must bring eyeglasses and/or other optical aids or tools to the evaluation.

Download the EVS Assistive Technology Referral Form

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